Rules & Regulations


All hospitals located in Asia can participate. Hospital groups of non-Asian origin are also eligible as long as the entry is from and for their hospital in Asia.

Small and big hospitals have equal chances of winning because the awards are for the success of projects, programs or services that were implemented during the award period and not for the overall excellence of the hospital. In this sense public and private hospitals, small and large ones too, have equal chances of winning.

Entries must be for projects, programs, or services that were implemented or significantly enhanced from January 2021 to May 2022. In this sense, the awards are for the introduction of new projects, or for the improvements in 2021-2022 of existing programs and systems. In general, the judges favour new projects over enhancements of existing initiatives.

Note that you can submit one project to more than one category.

In all cases, there should be objective, quantifiable, and verifiable measurements as to the effectiveness of the project.

Entry Fee

The fee for each project entry is USD100. Full payment for your entries must be made on or before May 30, 2022, 11:59PM (GMT +8:00) or the entries will not be considered. Payment will be via credit card (Visa or Mastercard) only.

Submission language

Please make sure you submit all your answers and supporting documents in English as the judging panel are comprised of international experts.

Supporting Materials

All entries need to be accompanied by supporting documentation, such as:

  • CEO certification form (Mandatory)
  • Press reports
  • Awards won
  • Photos related to the project
  • Commendations received
  • Comments and testimonials from stakeholders
  • Measurable results achieved
  • Anything to convince the judges that your entry meets the criteria best

Supporting materials MUST be in English. If they are in another language, a certified translation must be provided. You may attach up to 5 supporting materials in your online submission. Please take note that one of the attachments must be the CEO certification form.

Attached files must be no larger than 2MB each. Documents must be in .pdf, .doc (word), .xls (excel) or .ppt format. images must be in .jpg/.png format. No video file attachments are allowed. There will be no exceptions accepted.

CEO Certification

The CEO/Hospital Director needs to sign a certification of authenticity for your project. Click HERE to download the form.

Submission Process

i. Make sure you understand and agree to these rules & regulations.

ii. Sign up in the submission platform where you will find:

  • Questions you need to answer for the category/ies you are submitting for
  • List of documents you need to submit to support your project’s excellence
  • Payment of admin fee (USD100) by Visa/Mastercard only

iii. Don’t worry, you do not need to complete everything at one go, nor will your submission be confirmed until you pay and press a submit button.

Entry Questions

For each category, you will need to answer the following five questions:

  1. BACKGROUND: Provide some background on how the project in the chosen category originated – what was the problem/opportunity you faced that led to the start of the project? Focus on the project brief and not an introduction of your hospital. MAX 350 WORDS.
  2. GOAL: Describe what was required to address the problem/opportunity in the chosen category. Outline what your targets/goals were. Also provide an overview of the team that was put together to undertake this. MAX 300 WORDS.
  3. ACTIVITY: Outline the steps or stages of the project and how these were executed by the team. MAX 300 WORDS.
  4. RESULT: Demonstrate the results of the project and how this improved your hospital services, specific to the chosen category. Present quantifiable information, such as before and after measurements and percentage improvements. MAX 300 WORDS.
  5. CLOSING ARGUMENT: Please outline how sustainable the improvements are, and provide any other information, including third party testimonials, which you think would help convince the judges that this project/programme should win. MAX 250 WORDS.

Winners announcement

Winners will be announced during the Award Winners Announcement at HMA 2022. Finalists will be informed two months before to prepare for the project video presentation at the event. For more information, please contact Rose Onilongo at, or call +65 6590 3948.